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A Productivity System In Action…

For about a year now, I’ve been using Microsoft’s OneNote as my electronic brain, filing cabinet, and project wrangler.
The setup (pictured below) is fairly simple:

Task List is my ongoing, running list of everything that has to be done – personal and professional. It’s organized by month and day and is a dead simple way of plunking to-dos into the appropriate date and not have them floating around in my head or in my Moleskine notebook. I’ve had a lot of people ask me for this task list template. If you’re interested, you can download it by clicking here. For example, everything that doesn’t get done on October 1st then gets copied and pasted to October 2nd and so on and so forth. It’s an easy way to see what I’ve accomplished and how long something has been sticking around on my list.

Journal is where I dump notes, web clippings, meeting notes, and anything else that I want to save or keep track of. I go through this tab once a day and move things to project folders, create new tasks, and yes, delete stuff that I actually don’t need to keep.

Waiting is where I put things that I cannot do anything about until someone else takes action or gets back to me with needed information. I also go to this page once a day and move things to project folders, create new tasks, and yes, delete stuff that I actually don’t need to keep.

This has worked pretty well for me for the past year and then I stumbled across Michael Hyatt’s Full Focus Planner. Can you say game changer?!

As it turns out, the Full Focus Planner takes my simple OneNote system to the next level:

The Full Focus Planner™ represents the perfect intersection of annual goal-setting and daily productivity. With a framework for tracking your everyday tasks, quarterly targets, and yearly goals, it also provides a template for conducting weekly and quarterly reviews and an outline for optimizing your weekends (so you always stay rejuvenated).

The two systems complement each other perfectly and while it’s hard to believe – have me completely caught up at home and at work and cranking the productivity to the highest levels I’ve ever achieved. I’m not sure why this all works. It just does. Take a look and try it for yourself. You might just like it.

 

Microsoft’s OneNote

Full Focus Planner

Further Reading and Resources